e-Portfolio for Faculty

e-Portfolio is a secure, user-friendly online platform where faculty can document their academic contributions, research and teaching activities, and more. It supports your ongoing professional development and provides helpful structure and documentation for the Continuing Appointment Review (CAR) process (sometimes called the Three-Year Review).

Why Use e-Portfolio?

Getting CAR-ready

Prepare efficiently for the Continuing Appointment Review (CAR) process.

Saving time

Designed to support, not add to, your core responsibilities.

Centralized record-keeping

Keep all your academic materials in one place.

Reflecting and planning

Review your activities, set goals, and support long-term career development.

Advancing your career

Support promotion, external reviews, and leadership nominations.

Annual Overview

Throughout each year (during your first three years), you will need to report on your activities within your e-Portfolio.

Year	Tasks	Notes
1	Start your e-Portfolio	Reflect on onboarding and early activities
2	Update teaching, clinical, and research contributions	Capture ongoing academic work
3	Prepare for the CAR	Site Chief, Chair, and reviewers may review your reflections

Best Practices & Tips for Using e-Portfolio

Start Early: Don’t wait until your annual review! Create your e-Portfolio account early and begin logging your academic activities as they happen. This will save you time when it comes to your Three-Year Review.
Update Regularly: Log activities quarterly or at the end of each term to avoid a last-minute scramble during your annual or Three-Year Review. Tip: set recurring calendar reminders.
Be Honest and Strategic in Your Reflections: This is your space to think critically about your development, not just to list achievements. Highlight what’s gone well, where you want/need support, and how your activities align (or don't) with your career goals.
Review Past Reflections Before Writing a New One: Look at what you reflected on or accomplished in the previous year. This will make it easier to build on those reflections, show progress, and update your goal.
Earn CPD Credits Take advantage of the CPD hours available for completing the reflection section. It’s a simple way to gain CPD hours for your engagement.

Frequently Asked Questions for New Faculty

Who can see my e-Portfolio?

Your Site Chief, Division Director, or assigned reviewer(s)* will read your entries as part of the annual review or CAR process. Their feedback may help shape career development, mentorship opportunities, or readiness for promotion.

*DAC members will only have access to certain parts of your E-Portfolio when you are up for your Three-Year-Review/CAR.

What if I can’t find my role or activity in the list?

Select the “other” option and describe your activity.

Do I have to use the e-Portfolio every year?

Although the use of e-Portfolio is not mandatory, annual updates are strongly encouraged and essential for probationary faculty undergoing CAR review.

Can I use the e-Portfolio for awards or promotion?

Yes! The platform is a valuable tool for compiling and keeping track of materials for teaching dossiers, CVs, and awards.

What should I include in my reflections?

Reflections should describe your teaching philosophy, research focus, clinical work, leadership activities, and any challenges or accomplishments. The platform provides prompts, but you're encouraged to personalize your reflections.

Can I update my entries throughout the year?

Yes. You can log in and make changes at any time. Many faculty use the e-Portfolio to track work in real time, which makes year-end summaries or CAR preparation easier.