Documentation Checklist, Instructions and Templates

Promotion Dossier Requirements (Associate and Full Professor Rank)

Deadline for 2024: May 15, 2024

Please note that documents should be submitted to promotions.anesthesia@utoronto.ca.

• Senior Promotion: Promotion Candidate Information Form

Complete the Promotion Candidate Information Form and submit it along with your dossier.

• Cover Letter & Curriculum Vitae

Note: These two documents are the minimum required to be considered for promotion at the initial Departmental Promotions Committee (DPC) meeting.

• Cover Letter

Cover letters should be addressed to the Department Chair, Dr. Beverley Orser.

Please address the following points in your letter:

• The rank you are applying for.
• Your current academic job description and the percentage time allocated for clinical, research, teaching, and service activities
• Your basis for seeking promotion (e.g., excellence in research and competence in teaching)
• A brief summary of your major contributions under each of the following categories:
  • scholarship / research, if applicable
  • creative professional activity, if applicable
  • teaching (all candidates)
  • administration, if applicable

• Curriculum Vitae

Your CV must be in University of Toronto format in accordance with University Policy (Manual of Staff Policies Academic Librarian, Number 3.01.05, paragraph 16) found here.

A template can be downloaded here

Research Documentation (if applicable)

• Research Statement

  • A 1-2 page summary of your research activities and programs, including the importance and impact of research
  • Data Summary Sheets 
    • Data Summary Sheet 3 – Research Awards
    • Data Summary Sheets 4 – Research Supervision
    • Data Summary Sheets 5 – Refereed Publications

• Most Significant Publications

• List the FIVE most significant publications since your last promotion and include a short paragraph for each describing the significance and your contribution.
• Copies of each publication, in PDF format, sent as separate documents.

• Teaching Dossier and Evidence of Teaching Effectiveness

Note: Every applicant needs to provide a Teaching Dossier and teaching evaluations regardless of the primary focus of your promotion dossier.

• Teaching and Education Report
• Data Summary Sheet 7 – Teaching
• Add, in separate Appendices:
  • Student evaluations of teaching
  • Unsolicited testimonial letters (Please do not request reference letters.)
  • Peer evaluations (Please do not request reference letters.)
  • Formal assessments, both internal and external (e.g., any departmental, divisional, or clinical assessments or evaluations.) 

• Creative Professional Activity Documentation

  • Creative Professional Activities Report (CPA) 
  • Append supporting documents or examples of accomplishments in a separate document which comprises the CPA Appendices.

• Administrative Dossier (if applicable)

  • Write a brief outline of your service activities.
  • Include a statement of the nature and impact of your service achievements on the department, the Temerty Faculty of Medicine, the University, your discipline, the professional community, or other targeted communities.
  • Attach supporting documentation that demonstrates the nature and impact of your service achievements. 

• Referee / Student Testimonial Information

Names, Rank, and CURRENT Emails of 5 External Referees + 4-6 Student Referees  *see Things to Consider when Selecting Referees

Notes: 

Please send your completed documents to promotions.anesthesia@utoronto.ca. We regret that hard copies or faxes cannot be accepted.     

Do not combine the documents noted above into one file. Clearly labelled, separate PDF files for each category must be provided. 

              Required file naming:
                      Lastname_Firstname_DocumentName(Type)_Month Year.pdf 
                      Smith_John_CV_June2020.pdf
                      Smith_John_CVSummaryTable_Publications_June2020.pdf
                      Smith_John_Teaching Dossier_June2020.pdf

Files are reviewed in an electronic format. Please be certain that all pages in a document are in the same orientation. Documents are to be submitted electronically, preferably in PDF format, by the mid-May deadline. The Department will upload the required documentation to the Laserfiche file management system on your behalf.