Sample promotions dossiers of previous successful candidates are available on request.
Keep all of your teaching evaluations to demonstrate effectiveness / competence in teaching.
If you develop a website, monitor number of links to your site to demonstrate impact.
Keep an accolades file (e.g. letters, testimonials, invitations to lecture) to demonstrate recognition for work done. Letters of thanks from patients should not be included.
Routinely assess which activities will strengthen your promotion dossier.
Avoid clustering when considering potential referees and provide names of individuals from different institutions / countries.
Tell your story – remember that individuals assessing your application may not be experts in your field. Emphasize why your contributions are significant.
Before submitting your referee names to the Department, do a quick “search and find” in your CV to ensure that the individual’s name does not show up anywhere in the previous 5 years of your work or publications. If it does, it will automatically be negated as a potential referee by the Decanal Committee. This could hold up your promotion.
Don’t assume that you know what someone’s Professorial Rank is – a referee name at an inappropriate rank cannot be used towards the reference letters that need to be submitted.
If there are gaps in your history, address them. (e.g., fewer publications / reduced funding due to parental leave taken).
Be specific about what your individual contributions are in collaborative efforts. It is not enough to say you led an investigation; stipulate how you led the investigation and why you were an instrumental part of the group. Indicate the signifcance of your work on patient care, safety, quality improvement etc.
When considering your significant publications, consider where your name is – are you Senior Responsible Author? First Author? Somewhere in the middle?
Not all publications have high impact factors. Some journals pertain to a small group of readers but may well be the preeminent journal in a particular field. If that is the case for your publications, address this issue.
