Documentation Checklist & Instructions

Promotion Dossier Requirements (Associate and Full Professor Rank)

Deadline for 2022 - May 16, 2022 (to be confirmed)

Documents should be submitted electronically to promotions.anesthesia@utoronto.ca.


1. Senior Academic Promotion: Promotion Candidate Information Form

2. Cover Letter & Curriculum Vitae

Note: These two documents are the minimum required to be considered for promotion at the initial Departmental Promotions Committee (DPC) meeting.

Cover Letter

Cover letters should be addressed to the Deptartment Chair, Dr. Beverley Orser.

Address the following points in your letter:

  • the rank you are applying for
  • indicate your current academic job description and state the percentage time for clinical, research, teaching, and service activities
  • reason for seeking promotion (e.g.,excellence in research and competence in teaching)
  • brief summary of your major contributions under each of the following categories:
    • scholarship / research, if applicable
    • creative professional activity, if applicable
    • teaching
    • administration, if applicable

Curriculum Vitae

  • Must be in Unversity of Toronto format in accordance with University Policy (Manual of Staff Policies Academic Librarian, Number 3.01.05, paragraph 16) found here
    • A template can be downloaded here

3. Research Documentation, if applicable

  • Research Statement
    • A 1-2 page summary of your research activities and programs, including the importance and impact of research
  • Data Summary Sheets 

4. Most Significant Publications

  • List the FIVE most significant publications since last promotion and include a short paragraph for each describing the significance and your contribution.
  • Copies of each publication, in .pdf format, sent as separate documents.

5. Teaching Dossier and Evidence of Teaching Effectiveness

Note: Every applicant needs to provide a Teaching Dossier and teaching evaluations regardless of the primary focus of your promotions dossier.

  • Teaching and Education Report
  • Data Summary Sheets – Teaching 
  • Add in separate Appendices:
    • Student evaluations of teaching
    • Unsolicited testimonial letters (Please do not request reference letters.)
    • Peer evaluations (Please do not request reference letters.)
    • Formal assessments, both internal and external (e.g., any departmental, divisional, or clinical assessments or evaluations.) 

6. Creative Professional Activity Documentation

7. Administrative Dossier, if applicable

  • Write a brief outline of your service activities.
  • Include a statement of the nature and impact of your service achievements on the department, the Faculty of Medicine, the University, your discipline, the professional community, or other targeted communities.
  • Attach supporting documentation that demonstrates the nature and impact of your service achievements. Documentation could include evaluations, documentation from external reviewers, internal and external letters of reference, etc.
  • Click here for a template to assist with the Administrative Dossier. 

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Notes:

  • Please send your completed documents to promotions.anesthesia@utoronto.ca. We regret that hard copies or faxes cannot be accepted.     
  • Do not combine the documents noted above into one file. Separate PDF files for each category, clearly labeled, must be provided. 

              Required file naming:
                       
 Lastname_Firstname_DocumentName(Type)_Month Year.pdf 
                         
 Smith_John_CV_June2020.pdf
                        Smith_John_CVSummaryTable_Publications_June2020.pdf
                        Smith_John_Teaching Dossier_June2020.pdf

  • Files are reviewed in an electronic format. Please be certain that all pages in a document are in the same orientation. The Department will upload the required documentation to the LaserFiche file management system on your behalf.